4

Retention & Erasure

SL-04

Personal data must be erased once consent is withdrawn or the purpose it was collected for is no longer being served. Where the Rules require advance intimation before erasure, that notice is tracked here rather than assumed.

DischargesS.8(7)R.8S.6
Items in queue
34
Awaiting approval
9
Advance notice pending
8

Rule 8

Executed
8
Under legal hold
1

Erasure suspended

34 items

core.payment.last_login_geo
Family ID Core Registry
Consent withdrawn5.45 Llast monthanonymiseDue in 13 daysqueued
citizen.enrolment.residential_address
Citizen Portal Application DB
Purpose fulfilled1.82 Llast monthreviewSent last monthexecuted
public.enrolment.annual_income
Scheme Beneficiary Warehouse
Retention period elapsed7.87 L5 months agoreviewSent 29 days agoawaiting approval
/shared/payment_2023.docx
Nutrition Programme Records
Consent withdrawn78.6 K4 months agodeleteDue in 8 daysqueued
staging.beneficiary.last_login_geo
HR Information System
Retention period elapsed4.3 L11 days agoanonymiseSent 5 days agoexecuted
/records/grievance_2025.pdf
Departmental Email (Exchange)
Stale and unused99.1 K6 months agodeleteSent 16 days agonotice sent
/archive/document_2026.xlsx
Document Object Store
Stale and unused5.71 L5 months agoanonymiseSent 29 days agoexecuted
core.claim.full_name
Analytics Data Lake
Retention period elapsed16.2 K29 days agoanonymiseDue in 3 daysqueued
core.applicant.family_id
Vendor Portal Database
Stale and unused3.76 L6 months agoarchiveSent 27 days agoexecuted
citizen.beneficiary.date_of_birth
Skill Development Portal
Retention period elapsed2.6 L7 months agoanonymiseSent last monthapproved
core.payment.last_login_geo
Family ID Core Registry
Stale and unused4.08 L7 months agoanonymiseSent 21 days agoexecuted
citizen.enrolment.residential_address
Citizen Portal Application DB
Retention period elapsed3.82 L5 months agoanonymiseSent 23 days agoawaiting approval
public.enrolment.annual_income
Scheme Beneficiary Warehouse
Purpose fulfilled5.32 L2 months agoarchiveSent 26 days agoawaiting approval
/shared/payment_2023.docx
Nutrition Programme Records
Retention period elapsed83.5 K5 months agoanonymiseSent 23 days agonotice sent
staging.beneficiary.last_login_geo
HR Information System
Consent withdrawn1.49 L2 months agodeleteSent 4 days agoapproved
/records/grievance_2025.pdf
Departmental Email (Exchange)
Purpose fulfilled4.12 Llast monthdeleteDue in 17 daysqueued
/archive/document_2026.xlsx
Document Object Store
Retention period elapsed3.6 L6 months agodeleteDue in 5 dayson hold
core.claim.full_name
Analytics Data Lake
Purpose fulfilled7.84 L7 months agoarchiveSent 7 days agoexecuted
core.applicant.family_id
Vendor Portal Database
Retention period elapsed3.9 L3 months agoreviewDue in 8 daysqueued
citizen.beneficiary.date_of_birth
Skill Development Portal
Retention period elapsed3.07 L7 days agodeleteSent 10 days agoawaiting approval
core.payment.last_login_geo
Family ID Core Registry
Consent withdrawn7.05 L5 months agoreviewSent 18 days agonotice sent
citizen.enrolment.residential_address
Citizen Portal Application DB
Retention period elapsed1.22 Llast monthdeleteSent 21 days agoawaiting approval
public.enrolment.annual_income
Scheme Beneficiary Warehouse
Retention period elapsed3.84 L28 days agodeleteSent last monthexecuted
/shared/payment_2023.docx
Nutrition Programme Records
Consent withdrawn1.67 L5 months agodeleteDue in 4 daysqueued
staging.beneficiary.last_login_geo
HR Information System
Consent withdrawn3.91 L3 months agoreviewSent last monthnotice sent
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