4

Processing Register (RoPA)

Every processing activity, the ground it relies on, the data it touches and where that data goes. This is the record a regulator asks for first, and the thing most organisations discover they do not actually have.

DischargesS.4S.7S.8(1)
Processing activities
14
Without a valid basis
1

Section 4 requires consent or legitimate use

Involving children
6

Section 9 applies

Cross-border
2
View
Automated decisions
3

Candidates for a DPIA

View

14 activities

Flags
ROPA-101
Family ID issuance and maintenance
Citizen Registry & Family ID · Family ID Portal
Legitimate use — State subsidy, benefit or service (S.7(b))
Children
1–10 lakh120 monthsHighCompliant
ROPA-102
Pension eligibility and disbursement
Welfare Scheme Delivery · Pension Disbursement
Legitimate use — State subsidy, benefit or service (S.7(b))
Automated
1–10 lakh96 monthsLowPartially compliant
ROPA-103
Scholarship application processing
Grievance & Public Response · Scholarship Application
Consent (S.6)
ChildrenAutomated
1–10 lakh60 monthsHighCompliant
ROPA-104
Health card registration and benefit claims
Health & Nutrition Services · Health Card Registration
Consent (S.6)
Children
> 10 lakh84 monthsHighGap
ROPA-105
Food entitlement issuance
Education & Scholarships · Ration Entitlement
Legitimate use — State subsidy, benefit or service (S.7(b))
ChildrenAutomated
> 10 lakh72 monthsHighPartially compliant
ROPA-106
Grievance registration and redressal
IT & Digital Infrastructure · Grievance Redressal Portal
Legitimate use — voluntarily provided (S.7(a))
Cross-border
1–10 lakh36 monthsHighPartially compliant
ROPA-107
Service notifications by SMS and email
Human Resources · Family ID Portal
Consent (S.6)
> 10 lakh24 monthsLowPartially compliant
ROPA-108
Scheme performance analytics
Procurement & Vendor Management · Family ID Portal
Legitimate use — State subsidy, benefit or service (S.7(b))
< 1 lakh60 monthsLowPartially compliant
ROPA-109
Employment exchange registration
Citizen Registry & Family ID · Employment Exchange
Consent (S.6)
1–10 lakh36 monthsLowPartially compliant
ROPA-110
Skill development enrolment
Welfare Scheme Delivery · Skill Development Enrolment
Consent (S.6)
ChildrenCross-border
1–10 lakh48 monthsHighCompliant
ROPA-111
Birth and death registration
Grievance & Public Response · Birth & Death Registration
Legitimate use — compliance with law or court order (S.7(c)–(e))
Children
< 1 lakh1200 monthsHighPartially compliant
ROPA-112
Employment administration
Health & Nutrition Services · Family ID Portal
Legitimate use — employment purposes (S.7(i))
< 1 lakh96 monthsHighCompliant
ROPA-113
AI-assisted citizen query handling
Education & Scholarships · Grievance Redressal Portal
No valid basis
< 1 lakh12 monthsCriticalGap
ROPA-114
Third-party policy research
IT & Digital Infrastructure · Family ID Portal
Legitimate use — State subsidy, benefit or service (S.7(b))
< 1 lakh36 monthsHighPartially compliant