Response Templates
SL-03The letters that actually go out. Templates exist so that a response written at speed still contains the four things a compliant response must contain — what we did, what we hold, what the principal can do next, and who to complain to if they are unsatisfied.
Templates
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Templates
Grouped by the right they answer.
Access request — full response
Access (S.11) · updated 19 Jun 2026 · last used 2 days ago
91 words
Merge fields
Populated from the request record. An unresolved field blocks sending rather than going out as literal text.
{{name}}Data Principal's name as held{{reference}}Request reference{{submitted}}Date the request was received{{dueDate}}Date the published period expires{{officer}}Name of the responding officer{{dpoContact}}Published DPO contact detailsWhat every response must carry
Checked before a response can be sent, whichever template was used.
Respond in the language the request came in
Not the language the template was written in. A Hindi request answered in English is a response the principal may not be able to read, which is functionally no response at all.